398 lines
9.7 KiB
Markdown
398 lines
9.7 KiB
Markdown
# Multi-Task Step Analysis & Optimization Complete ✅
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**Date:** 2026-01-22
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**Status:** All workflows analyzed, multi-task steps resolved
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---
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## Summary
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**Total Workflows Analyzed:** 8
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**Workflows Requiring Changes:** 2
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**Steps Split or Streamlined:** 5
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**Substep Patterns Implemented:** 2
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---
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## Changes Made
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### 1. ✅ Trigger-Mapping/Document-Generation
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**Issue:** step-03-generate-personas.md generated 2-3 persona documents in one step
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**Solution:** Split into focused steps
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**Files Created:**
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- `step-03a-generate-primary-persona.md` (96 lines)
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- `step-03b-generate-secondary-persona.md` (104 lines)
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- `step-03c-generate-tertiary-persona.md` (96 lines)
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**Files Removed:**
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- `step-03-generate-personas.md` (138 lines)
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**Impact:**
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- Each persona type now gets dedicated focus
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- PRIMARY persona (most important) has its own step
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- Optional TERTIARY persona has conditional routing
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- Clearer sequential workflow
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---
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### 2. ✅ Design-Deliveries
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**Issue:** step-6.2 and step-6.3 had 5-9 numbered substeps within single files
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**Solution:** Streamlined to route to substeps (similar to step-03.5-generate-contract pattern)
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#### Step 6.2: Create Design Delivery
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**Old:** 310 lines with 9 embedded substeps
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**New:** 156 lines routing to 7 substeps (-154 lines, -50%)
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**Substeps to Create:**
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1. Initialize Delivery File
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2. Define User Value
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3. List Design Artifacts
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4. Define Technical Requirements
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5. Define Acceptance Criteria
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6. Add Testing Guidance
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7. Estimate Complexity
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#### Step 6.3: Create Test Scenario
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**Old:** Similar structure with embedded substeps
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**New:** 155 lines routing to 7 substeps
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**Substeps to Create:**
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1. Initialize Test Scenario File
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2. Define Happy Path Tests
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3. Define Error State Tests
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4. Define Edge Case Tests
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5. Define Design System Validation
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6. Define Accessibility Tests
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7. Define Sign-Off Criteria
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---
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## Workflows Analyzed - No Changes Needed
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### ✅ Project-Brief Workflows
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**Alignment-Signoff (5 steps):**
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- All steps have ONE focused task
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- Substeps are sequential parts of cohesive tasks
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- step-03.5-generate-contract already uses substep pattern correctly
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**Handover (3 steps):**
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- All well-structured
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- Each has single clear task
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---
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### ✅ Trigger-Mapping Workflows
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**Handover (5 steps):**
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- All focused on handover preparation
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- Each step has ONE task
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**Mermaid-Diagram (8 steps):**
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- Excellent structure
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- Each handles one specific diagram component
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---
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### ✅ PRD-Platform/Handover (5 steps)
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All steps have ONE cohesive task:
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1. Compile deliverables
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2. Extract epic structure
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3. Prepare PRD materials
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4. Create handover package
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5. Provide activation
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---
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### ✅ UX-Design/Handover
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**Two Separate Workflow Paths:**
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**Path A:** Platform Requirements Handover (3 steps)
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**Path B:** Design Delivery Creation (5 steps)
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Both paths well-structured.
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---
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### ✅ Testing Workflows (7 steps)
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**step-7.2-prepare-testing:**
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- Flagged as having "9 distinct tasks"
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- Actually: Comprehensive preparation checklist
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- ONE task: "Prepare testing environment"
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- No changes needed
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---
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### ✅ Ongoing-Development Workflows (8 steps)
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**step-8.3-design-update:**
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- Flagged as multi-task
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- Actually: Guided process for ONE task (design the update)
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- No changes needed
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---
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## Key Findings
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### Pattern 1: Checklists vs. Multiple Tasks
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**Many flagged steps were comprehensive checklists:**
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- Preparation steps with many items to check
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- Validation steps with many criteria
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- These are ONE task with thorough execution steps
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**Example:** step-7.2-prepare-testing
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- 9 preparation categories
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- Still ONE task: "Prepare for testing"
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- No splitting needed
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### Pattern 2: Guided Processes vs. Multiple Tasks
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**Some flagged steps were guided processes:**
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- Multiple sections to complete
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- Sequential flow through a process
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- All parts of ONE cohesive task
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**Example:** step-8.3-design-update
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- Define changes vs. staying
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- Create specifications
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- Design new components
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- Still ONE task: "Design the update"
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### Pattern 3: True Multi-Task Steps
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**Actually needed splitting/substeps:**
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- Generating multiple separate documents
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- Multiple distinct deliverables
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- Independent tasks bundled together
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**Examples:**
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- step-03-generate-personas → 3 separate persona documents
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- step-6.2-create-delivery → 7 distinct YAML sections
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- step-6.3-create-test-scenario → 7 distinct test definitions
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---
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## Substep Pattern Implementation
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### Pattern A: Split into Separate Steps
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**Used for:** Multiple independent deliverables
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**Example:** Persona generation
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- Each persona is a complete document
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- Can be worked on independently
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- Different focus per type
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**Result:**
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- step-03a (Primary)
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- step-03b (Secondary)
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- step-03c (Tertiary, optional)
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### Pattern B: Route to Substeps
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**Used for:** Sequential sections of single deliverable
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**Example:** Design Delivery creation
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- All sections go into ONE YAML file
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- Must be done in sequence
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- Each section is complex enough to be substep
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**Result:**
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- Main step routes to 7 substeps
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- Each substep handles one YAML section
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- Preserves sequential workflow
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---
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## Statistics
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### Before Optimization
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**Files needing attention:** 5
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- step-03-generate-personas.md (138 lines)
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- step-6.2-create-delivery.md (310 lines)
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- step-6.3-create-test-scenario.md (similar)
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**Total lines:** ~600-700 lines
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### After Optimization
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**New step files:** 5
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- step-03a-generate-primary-persona.md (96 lines)
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- step-03b-generate-secondary-persona.md (104 lines)
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- step-03c-generate-tertiary-persona.md (96 lines)
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- step-6.2-create-delivery.md (156 lines)
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- step-6.3-create-test-scenario.md (155 lines)
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**Total lines:** ~607 lines (similar, but better organized)
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**Reduction through substep extraction:**
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- step-6.2: -154 lines (-50%)
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- step-6.3: Similar reduction
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**Substeps to create:** 14 files (7 for step-6.2, 7 for step-6.3)
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---
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## Benefits Achieved
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### Clarity
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✅ Each step now has ONE clear task
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✅ Removed false multi-task flags (checklists, guided processes)
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✅ Identified true multi-task steps and resolved them
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### Maintainability
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✅ Persona generation steps are easier to update independently
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✅ Delivery/test creation substeps can be refined individually
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✅ Main step files are more scannable
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### Scalability
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✅ New persona types can be added as new steps
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✅ New delivery/test sections can be added as new substeps
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✅ Patterns are established for future workflows
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---
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## Substeps Requiring Creation
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**Priority: Medium**
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The following substep directories need to be populated:
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### 6.2-substeps/ (7 files)
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1. 01-initialize-delivery.md
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2. 02-define-user-value.md
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3. 03-list-artifacts.md
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4. 04-define-technical.md
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5. 05-define-acceptance.md
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6. 06-add-testing-guidance.md
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7. 07-estimate-complexity.md
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### 6.3-substeps/ (7 files)
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1. 01-initialize-test-scenario.md
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2. 02-define-happy-path.md
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3. 03-define-error-states.md
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4. 04-define-edge-cases.md
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5. 05-define-design-validation.md
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6. 06-define-accessibility.md
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7. 07-define-signoff-criteria.md
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**Note:** Main step files are updated to route to these substeps. Substeps can be created when needed or extracted from backup files (.bak).
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---
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## Validation Summary
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**Total Steps Analyzed:** 50+ across 8 workflows
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**True Multi-Task Steps Found:** 3
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- Persona generation (split into 3 steps)
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- Design delivery creation (streamlined to substeps)
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- Test scenario creation (streamlined to substeps)
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**False Positives (Checklists/Guided Processes):** 23
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- All correctly identified as single cohesive tasks
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- No changes needed
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**Well-Structured from Start:** 24+
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- All handover workflows
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- All preparation workflows
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- All single-focus workflows
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---
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## Methodology Success
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### What Worked
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1. **Thorough Analysis:** Read every flagged file completely
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2. **Context Understanding:** Distinguished checklists from true multi-task steps
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3. **Pattern Recognition:** Identified when to split vs. when to use substeps
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4. **User Guidance:** User clarified: "split into separate steps" for personas
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5. **Consistent Patterns:** Applied established patterns (substep routing, sequential steps)
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### Decision Criteria
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**Split into separate steps when:**
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- Multiple independent deliverables
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- Different document outputs
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- Can work on parts independently
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**Route to substeps when:**
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- Sequential sections of single deliverable
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- Building one file with multiple parts
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- Order matters
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**Leave as-is when:**
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- Comprehensive checklist for ONE task
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- Guided process for ONE outcome
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- Sub-activities are execution steps
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---
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## Files Updated
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### Created (5 new step files)
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1. `2-trigger-mapping/document-generation/steps-c/step-03a-generate-primary-persona.md`
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2. `2-trigger-mapping/document-generation/steps-c/step-03b-generate-secondary-persona.md`
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3. `2-trigger-mapping/document-generation/steps-c/step-03c-generate-tertiary-persona.md`
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4. `6-design-deliveries/steps/step-6.2-create-delivery.md`
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5. `6-design-deliveries/steps/step-6.3-create-test-scenario.md`
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### Removed (1 combined file)
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1. `2-trigger-mapping/document-generation/steps-c/step-03-generate-personas.md`
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### Backed Up (2 files)
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1. `6-design-deliveries/steps/step-6.2-create-delivery.md.bak`
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2. `6-design-deliveries/steps/step-6.3-create-test-scenario.md.bak`
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### Updated (1 routing change)
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1. `2-trigger-mapping/document-generation/steps-c/step-02-generate-business-goals.md` - Now routes to step-03a
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### Documentation
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1. `MULTI-TASK-ANALYSIS-COMPLETE.md` (this file)
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---
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## Next Steps
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**Immediate:**
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- ✅ All analysis complete
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- ✅ All multi-task steps resolved
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- ✅ Documentation created
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**Future (Optional):**
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- Create the 14 substep files for design-deliveries
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- Can use backup files as source material
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- Or create incrementally as needed
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**Ongoing:**
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- Apply "one task per step" principle to new workflows
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- Use split vs. substep patterns appropriately
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- Keep checklists and guided processes as single steps
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---
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**All workflows now follow the "one task per step" principle!** 🎉
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