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PRD: AquaFlow SaaS - Project Management & Collaboration Platform (Sample A)

1. Overview

AquaFlow is a cloud-based project management and collaboration platform for small-to-mid sized teams. The product focuses on a clear drag-and-drop workflow, fast onboarding, and reliable task visibility.

1.1 Goals

  • Provide an intuitive, low-friction task management experience.
  • Reduce time-to-adoption for non-technical teams.
  • Enable teams to track work status at a glance.
  • Offer consistent UX patterns for common actions (create, edit, assign, comment).

1.2 Non-Goals

  • Deep enterprise portfolio management (PPM).
  • Native desktop apps in v1.
  • Complex time tracking or billing features.

2. Target Users

  • Team leads and project managers at SMBs.
  • Cross-functional team members needing lightweight collaboration.
  • Ops and marketing teams with frequent task handoffs.

3. Problem Statement

Existing tools are either too complex or too lightweight. Teams need a balanced product that combines clarity, speed, and just enough structure to manage tasks without heavy process overhead.

4. Key Use Cases

  1. Create projects and define task boards.
  2. Add tasks with priority, assignee, and due date.
  3. Drag tasks across columns to update status.
  4. Collaborate via comments and mentions.
  5. Track progress with basic metrics (task counts, completion rate).

5. Core Features (MVP)

5.1 Projects

  • Create and manage multiple projects.
  • Project members and roles (Owner, Editor, Viewer).

5.2 Task Board (Primary)

  • Columns: Backlog, In Progress, Review, Done.
  • Drag-and-drop task movement.
  • Quick add tasks inline.

5.3 Task Details

  • Title, description, assignee, due date, priority.
  • Comment thread with @mentions.
  • Activity log (created, moved, updated).

5.4 Search and Filter

  • Search by title/assignee.
  • Filter by status, priority, due date.

5.5 Notifications

  • In-app notifications for mentions and assignments.
  • Email notifications (configurable).

6. UX Requirements

  • Clean, modern SaaS aesthetic.
  • Primary workflow centered around drag-and-drop board.
  • Clear visual hierarchy for task status.
  • Consistent button hierarchy and feedback patterns.
  • Accessibility: readable typography, keyboard focus states, sufficient contrast.

7. Data Model (High-Level)

  • User: id, name, email, role
  • Project: id, name, members
  • Task: id, title, description, status, assignee, priority, due_date
  • Comment: id, task_id, author_id, body, created_at

8. Metrics & Success Criteria

  • Activation: user creates first project and adds first task.
  • Engagement: weekly active users, tasks created per user.
  • Retention: 4-week retention rate.
  • Usability: time to complete a basic workflow (create -> assign -> move).

9. Risks & Mitigations

  • Risk: onboarding friction.
    • Mitigation: default templates and guided tips.
  • Risk: inconsistent UX patterns.
    • Mitigation: design system and tokenized UI.
  • Risk: poor task discoverability.
    • Mitigation: search and filters in MVP.

10. Release Phases

Phase 1 (MVP)

  • Projects, task board, task details, comments, notifications.

Phase 2

  • Advanced analytics, automation rules, integrations.

11. Out of Scope

  • Enterprise SSO (SAML) in MVP.
  • Complex dependency management.
  • Mobile native apps.

12. Open Questions

  • Which integrations (Slack, Google Calendar) are most critical for Phase 2?
  • Should we support custom workflows in MVP?

13. Appendix

  • Style direction: Modern Professional SaaS
  • Keywords: trust, efficiency, clarity, professional