Pricing Compliance Checklist
Purpose
This checklist ensures that pricing volumes meet all RFQ requirements, demonstrate cost realism, and present a competitive yet profitable pricing strategy. It helps pricing teams verify that labor categories, rates, and assumptions are properly documented and justified.
Instructions
- Complete this checklist before finalizing the pricing volume
- Mark each item as either:
- ✅ Compliant (meets requirements)
- ❌ Non-compliant (fails to meet requirements)
- ⚠️ Partially Compliant (needs improvement)
- For any non-compliant or partially compliant items, note specific actions needed
- Address all issues before finalizing the pricing volume
Pricing Volume Structure
| # |
Item |
Status |
Notes |
| 1.1 |
All required pricing forms/formats included |
|
|
| 1.2 |
Pricing organized according to RFQ instructions |
|
|
| 1.3 |
Electronic formats match requirements (Excel, etc.) |
|
|
| 1.4 |
All required pricing periods included |
|
|
| 1.5 |
Option periods properly structured |
|
|
| 1.6 |
Pricing volume formatting meets requirements |
|
|
| 1.7 |
All required signatures included |
|
|
Labor Category Compliance
| # |
Item |
Status |
Notes |
| 2.1 |
Labor categories align with RFQ requirements |
|
|
| 2.2 |
Labor category descriptions provided |
|
|
| 2.3 |
Qualifications for each category defined |
|
|
| 2.4 |
Mapping to contract labor categories (if applicable) |
|
|
| 2.5 |
Labor categories consistent with technical approach |
|
|
| 2.6 |
Specialized categories properly justified |
|
|
| 2.7 |
Labor category structure supports staffing plan |
|
|
Rate Structure
| # |
Item |
Status |
Notes |
| 3.1 |
Labor rates within competitive range |
|
|
| 3.2 |
Rate build-up methodology documented |
|
|
| 3.3 |
Direct vs. fully burdened rates clearly shown |
|
|
| 3.4 |
Rate escalation methodology explained |
|
|
| 3.5 |
Rate ranges (if applicable) properly justified |
|
|
| 3.6 |
Discount strategy (if applicable) documented |
|
|
| 3.7 |
Rate card compliance with contract vehicle |
|
|
Cost Elements
| # |
Item |
Status |
Notes |
| 4.1 |
All required cost elements included |
|
|
| 4.2 |
Indirect rates properly applied |
|
|
| 4.3 |
ODCs properly categorized and priced |
|
|
| 4.4 |
Travel costs itemized and justified |
|
|
| 4.5 |
Material costs documented and supported |
|
|
| 4.6 |
Subcontractor costs properly integrated |
|
|
| 4.7 |
Fee/profit structure complies with RFQ |
|
|
Cost Narrative & Assumptions
| # |
Item |
Status |
Notes |
| 5.1 |
Cost narrative addresses all pricing elements |
|
|
| 5.2 |
Pricing assumptions clearly documented |
|
|
| 5.3 |
Basis of estimate explained |
|
|
| 5.4 |
Cost realism justification included |
|
|
| 5.5 |
Price reasonableness demonstrated |
|
|
| 5.6 |
Pricing methodology explained |
|
|
| 5.7 |
Assumptions consistent with technical approach |
|
|
Cost Realism & Reasonableness
| # |
Item |
Status |
Notes |
| 6.1 |
Labor hours align with technical approach |
|
|
| 6.2 |
Staffing levels appropriate for requirements |
|
|
| 6.3 |
Labor mix supports technical solution |
|
|
| 6.4 |
Rates supported by market data or history |
|
|
| 6.5 |
ODCs realistic for proposed approach |
|
|
| 6.6 |
Cost efficiencies highlighted and justified |
|
|
| 6.7 |
Overall price competitive yet realistic |
|
|
Compliance with Cost Instructions
| # |
Item |
Status |
Notes |
| 7.1 |
All Section L pricing instructions followed |
|
|
| 7.2 |
Required cost breakdowns provided |
|
|
| 7.3 |
Pricing templates completed correctly |
|
|
| 7.4 |
Electronic file formats correct |
|
|
| 7.5 |
Mathematical accuracy verified |
|
|
| 7.6 |
Cross-volume consistency maintained |
|
|
| 7.7 |
All pricing questions addressed |
|
|
Pricing Compliance Summary
Pricing Status: [Compliant / Needs Revision / Non-compliant]
Key Strengths:
[List strongest aspects of pricing approach]
Required Corrections:
[List specific pricing issues requiring correction]
Approval
| Role |
Name |
Verification |
Date |
| Pricing Lead |
|
|
|
| Contracts Manager |
|
|
|
| Finance Manager |
|
|
|
| Proposal Manager |
|
|
|