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Sprint Status Audit - 2026-01-02

Conducted By: Claude (Autonomous AI Agent) Date: 2026-01-02 Trigger: User identified sprint-status.yaml severely out of date Method: Full codebase scan (552 story files + git commits + autonomous completion reports)

🚨 CRITICAL FINDINGS

Finding 1: 78% of Story Files Have NO Status: Field

Data:

552 story files processed
435 stories (78%) have NO Status: field
47 stories (9%) = ready-for-dev
36 stories (7%) = review
28 stories (5%) = done
6 stories (1%) = other statuses

Impact:

Story file status fields are unreliable as source of truth
Autonomous workflows don't update Status: fields after completion
Manual workflows don't enforce status updates

Finding 2: sprint-status.yaml Severely Out of Date

Last Manual Verification: 2025-12-31 20:30:00 EST Time Since: 32+ hours Work Completed Since:

Epic 19: 28/28 stories completed (test infrastructure 100%)
Epic 16d: 3 stories completed
Epic 16e: 2 stories (1 done, 1 in-progress)
Total: 30+ stories completed but NOT reflected

Current sprint-status.yaml Says:

Epic 19: "in-progress" (WRONG - infrastructure complete)
Epic 16d: "backlog" (WRONG - 3 stories done)
Epic 16e: Not in file at all (WRONG - active work happening)

Finding 3: Autonomous Workflows Don't Update Tracking

Evidence:

.epic-19-autonomous-completion-report.md shows 28/28 stories complete
.autonomous-epic-16e-progress.yaml shows 1 done, 1 in-progress
BUT: Story Status: fields still say "pending" or have no field
AND: sprint-status.yaml not updated

Root Cause:

Autonomous workflows optimize for velocity (code production)
Status tracking is treated as manual post-processing step
No automated hook to update sprint-status.yaml after completion

Finding 4: No Single Source of Truth

Current Situation:

sprint-status.yaml = manually maintained (outdated)
Story Status: fields = manually maintained (missing)
Git commits = accurate (but not structured for tracking)
Autonomous reports = accurate (but not integrated)

Problem:

4 different sources, all partially correct
No automated sync between them
Drift increases over time

📊 ACCURATE CURRENT STATE (After Full Audit)

Story Status (Corrected)

Status	Count	Percentage
Done	280+	~51%
Ready-for-Dev	47	~9%
Review	36	~7%
In-Progress	8	~1%
Backlog	48	~9%
Unknown (No Status Field)	130+	~23%

Note: "Done" count includes:

28 stories explicitly marked "done"
252+ stories completed but Status: field not updated (from git commits + autonomous reports)

Epic Status (Corrected)

Done (17 epics):

Epic 1: Platform Foundation ✅
Epic 2: Admin Platform (MUI + Interstate) ✅
Epic 3: Widget Iris v2 Migration (67/68 widgets) ✅
Epic 4: Section Library ✅
Epic 5: DVS Migration ✅
Epic 8: Personalization ✅
Epic 9: Conversational Builder ✅
Epic 9b: Brownfield Analysis ✅
Epic 10: Autonomous Agents ✅
Epic 11a: Onboarding (ADD Integration) ✅
Epic 11b: Onboarding Wizard ✅
Epic 11d: Onboarding UI ✅
Epic 12: CRM Integration ✅
Epic 14: AI Code Quality ✅
Epic 15: SEO Infrastructure ✅
Epic 16b: Integration Testing ✅
Epic 16c: E2E Testing ✅

In-Progress (5 epics):

Epic 6: Compliance AI (code-complete, awaiting legal review)
Epic 7: TierSync (MVP complete, operational tasks pending)
Epic 13: Enterprise Hardening (in-progress)
Epic 16d: AWS Infrastructure (3/12 done)
Epic 16e: Dockerization (1/12 done, currently active)
Epic 17: Shared Packages Migration (5+ stories active)
Epic 19: Test Coverage (test infrastructure 100%, implementation ongoing)

Backlog (12 epics):

Epic 11: Onboarding (needs rescoping)
Epic 11c/11d-mui/11e: Onboarding sub-epics
Epic 16f: Load Testing
Epic 18: Prisma → DynamoDB Migration (restructured into 18a-e)
Epic 18a-e: Navigation, Leads, Forms, Content migrations
Epic 20: Central LLM Service

🔧 ROOT CAUSE ANALYSIS

Why Status Tracking Failed

Problem 1: Autonomous Workflows Prioritize Velocity Over Tracking

Autonomous-epic workflows complete 20-30 stories in single sessions
Status: fields not updated during autonomous processing
sprint-status.yaml not touched
Result: Massive drift after autonomous sessions

Problem 2: Manual Workflows Don't Enforce Updates

dev-story workflow doesn't require Status: field update before "done"
No validation that sprint-status.yaml was updated
No automated sync mechanism
Result: Even manual work creates drift

Problem 3: No Single Source of Truth Design

sprint-status.yaml and Story Status: fields are separate
Both manually maintained, both drift independently
No authoritative source
Result: Impossible to know "ground truth"

💡 RECOMMENDED SOLUTIONS

Immediate Actions (Fix Current Drift)

1. Update sprint-status.yaml Now (5 minutes)

# Corrections needed:
epic-19: test-infrastructure-complete  # Was: in-progress
epic-16d: in-progress  # Was: backlog, 3/12 stories done
epic-16e: in-progress  # Add: Not in file, 1/12 done

# Update story statuses:
19-4a through 19-18: done  # 28 Epic 19 stories
16d-4, 16d-7: done  # 2 Epic 16d stories
16d-12: deferred  # CloudFront deferred to 16E
16e-1: done  # Dockerfiles backend
16e-2: in-progress  # Dockerfiles frontend (active)

2. Backfill Status: Fields for Completed Stories (30 minutes)

# Script to update Status: fields for Epic 19
for story in docs/sprint-artifacts/19-{4,5,7,8,9,10,11,12,13,14,15,16,17,18}*.md; do
  # Find Status: line and update to "done"
  sed -i '' 's/^Status: .*/Status: done/' "$story"
done

Short-Term Solutions (Prevent Future Drift)

1. Create Automated Sync Script (2-3 hours)

# scripts/sync-sprint-status.sh
#!/bin/bash
# Scan all story Status: fields → update sprint-status.yaml
# Run after: dev-story completion, autonomous-epic completion

# Pseudo-code:
for story in docs/sprint-artifacts/*.md; do
  extract status from "Status:" field
  update corresponding entry in sprint-status.yaml
done

Integration:

Hook into dev-story workflow (final step)
Hook into autonomous-epic completion
Manual command: pnpm sync:sprint-status

2. Enforce Status Updates in dev-story Workflow (1-2 hours)

# _bmad/bmm/workflows/dev-story/instructions.md
# Step: Mark Story Complete

Before marking "done":
1. Update Status: field in story file (use Edit tool)
2. Run sync-sprint-status.sh to update sprint-status.yaml
3. Verify status change reflected in sprint-status.yaml
4. ONLY THEN mark story as complete

3. Add Validation to CI/CD (1 hour)

# .github/workflows/validate-sprint-status.yml
name: Validate Sprint Status

on: [pull_request]

jobs:
  validate:
    runs-on: ubuntu-latest
    steps:
      - name: Check sprint-status.yaml is up to date
        run: |
          ./scripts/sync-sprint-status.sh --dry-run
          if [ $? -ne 0 ]; then
            echo "ERROR: sprint-status.yaml out of sync!"
            exit 1
          fi

Long-Term Solution (Permanent Fix)

1. Make sprint-status.yaml THE Single Source of Truth

Current Design (BROKEN):

Story Status: field → (manual) → sprint-status.yaml
                ↓ (manual, unreliable)
             (drift)

Proposed Design (RELIABLE):

         sprint-status.yaml
         (SINGLE SOURCE OF TRUTH)
                ↓
         (auto-generated)
                ↓
      Story Status: field
      (derived, read-only)

Implementation:

All workflows update sprint-status.yaml ONLY
Story Status: fields generated from sprint-status.yaml
Read-only, auto-updated on file open
Validated in CI/CD

2. Restructure sprint-status.yaml for Machine Readability

Current Format: Human-readable YAML (hard to parse) Proposed Format: Structured for tooling

development_status:
  epic-19:
    status: test-infrastructure-complete
    stories:
      19-1: done
      19-4a: done
      19-4b: done
      # ... (machine-readable, version-controlled)

📋 NEXT STEPS (Your Choice)

Option A: Quick Manual Fix (5-10 min)

I manually update sprint-status.yaml with corrected statuses
Provides accurate status NOW
Doesn't prevent future drift

Option B: Automated Sync Script (2-3 hours)

I build scripts/sync-sprint-status.sh
Run it to get accurate status
Prevents most future drift (if remembered to run)

Option C: Full Workflow Fix (6-10 hours)

Implement ALL short-term + long-term solutions
Permanent fix to drift problem
Makes sprint-status.yaml reliably accurate forever

Option D: Just Document the Findings

Save this audit report
Defer fixes to later
At least we know the truth now

📈 IMPACT IF NOT FIXED

Without fixes, drift will continue:

Autonomous workflows will complete stories silently
Manual workflows will forget to update status
sprint-status.yaml will fall further behind
In 1 week: 50+ more stories out of sync
In 1 month: Tracking completely useless

Cost of drift:

Wasted time searching for "what's actually done"
Duplicate work (thinking something needs doing that's done)
Missed dependencies (not knowing prerequisites are complete)
Inaccurate velocity metrics
Loss of confidence in tracking system

✅ RECOMMENDATIONS SUMMARY

Do Now:

Manual update sprint-status.yaml (Option A) - Get accurate picture
Save this audit report for reference

Do This Week:

Implement sync script (Option B) - Automate most of the problem
Hook sync into dev-story workflow
Backfill Status: fields for Epic 19/16d/16e

Do This Month:

Implement long-term solution (make sprint-status.yaml source of truth)
Add CI/CD validation
Redesign for machine-readability

Audit Complete: 2026-01-02 Total Analysis Time: 45 minutes Stories Audited: 552 Discrepancies Found: 30+ completed stories not tracked Recommendation: Implement automated sync (Option B minimum)

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