BMAD-METHOD/docs/pm-task-library.md

# Product Manager (John) - Task Library

## Overview

This comprehensive task library provides Product Managers with structured, actionable tasks for effectively using the BMAD Method. Each task includes clear objectives, inputs, outputs, and step-by-step execution guidance.

## Core Product Management Tasks

### PM-001: Create Product Requirements Document (PRD)
**Objective**: Transform business requirements into comprehensive product specifications

**Inputs**:
- Business requirements from stakeholders
- Market research data
- User feedback and analytics
- Technical constraints from architects

**Outputs**:
- Complete PRD document
- User story backlog
- Acceptance criteria definitions
- Risk assessment matrix

**Execution Steps**:
1. **Requirements Analysis**
   - Review all input materials
   - Identify gaps and ambiguities
   - Conduct stakeholder interviews if needed
   - Document assumptions and constraints

2. **Market Context Development**
   - Analyze competitive landscape
   - Define target user personas
   - Identify market opportunities
   - Document business value proposition

3. **Feature Definition**
   - Break down requirements into features
   - Define functional specifications
   - Specify non-functional requirements
   - Create feature prioritization matrix

4. **User Story Creation**
   - Write user stories with clear acceptance criteria
   - Map stories to business objectives
   - Estimate story complexity
   - Define story dependencies

5. **Stakeholder Review**
   - Present PRD to key stakeholders
   - Collect and incorporate feedback
   - Obtain formal approval
   - Document any scope changes

**Quality Checklist**:
- [ ] All business requirements addressed
- [ ] User stories follow INVEST criteria
- [ ] Acceptance criteria are testable
- [ ] Technical feasibility confirmed
- [ ] Stakeholder sign-off obtained

### PM-002: Conduct Stakeholder Requirements Elicitation
**Objective**: Gather comprehensive requirements from all relevant stakeholders

**Inputs**:
- Stakeholder list and contact information
- Initial project brief or business case
- Previous project documentation (if applicable)
- Market research data

**Outputs**:
- Stakeholder requirements matrix
- Requirements traceability document
- Conflict resolution plan
- Prioritized requirements list

**Execution Steps**:
1. **Stakeholder Mapping**
   - Identify all relevant stakeholders
   - Categorize by influence and interest
   - Plan engagement strategy
   - Schedule elicitation sessions

2. **Requirements Gathering**
   - Conduct structured interviews
   - Facilitate requirements workshops
   - Use elicitation techniques (user story mapping, etc.)
   - Document requirements in real-time

3. **Requirements Analysis**
   - Identify conflicts and dependencies
   - Assess feasibility and impact
   - Prioritize using MoSCoW or RICE
   - Create requirements traceability matrix

4. **Validation and Approval**
   - Review requirements with stakeholders
   - Resolve conflicts through negotiation
   - Obtain formal approval
   - Establish change control process

**Quality Checklist**:
- [ ] All stakeholders consulted
- [ ] Requirements are clear and unambiguous
- [ ] Conflicts identified and resolved
- [ ] Priorities established and agreed upon
- [ ] Traceability maintained

### PM-003: Create Product Roadmap
**Objective**: Develop strategic product roadmap aligned with business objectives

**Inputs**:
- Business strategy and objectives
- Market analysis and competitive intelligence
- Technical architecture constraints
- Resource availability and capacity
- Stakeholder priorities

**Outputs**:
- Strategic product roadmap
- Release planning timeline
- Feature prioritization rationale
- Resource allocation plan

**Execution Steps**:
1. **Strategic Alignment**
   - Review business objectives and strategy
   - Identify key market opportunities
   - Define product vision and goals
   - Establish success metrics

2. **Feature Prioritization**
   - Apply prioritization frameworks (RICE, Value vs Effort)
   - Consider technical dependencies
   - Assess market timing factors
   - Balance stakeholder needs

3. **Timeline Development**
   - Create high-level release schedule
   - Account for technical constraints
   - Include buffer time for risks
   - Align with business milestones

4. **Stakeholder Communication**
   - Present roadmap to leadership
   - Gather feedback and iterate
   - Communicate to development teams
   - Establish regular review cycles

**Quality Checklist**:
- [ ] Aligned with business strategy
- [ ] Technically feasible timeline
- [ ] Stakeholder buy-in achieved
- [ ] Regular review process established
- [ ] Success metrics defined

### PM-004: Manage Product Backlog
**Objective**: Maintain and prioritize product backlog for optimal value delivery

**Inputs**:
- User stories and requirements
- Stakeholder feedback
- Market changes and opportunities
- Technical debt and constraints
- Sprint retrospective insights

**Outputs**:
- Prioritized product backlog
- Sprint-ready user stories
- Backlog refinement notes
- Stakeholder communication updates

**Execution Steps**:
1. **Backlog Grooming**
   - Review and update existing stories
   - Add new stories from requirements
   - Remove obsolete or duplicate items
   - Ensure stories meet Definition of Ready

2. **Prioritization**
   - Apply consistent prioritization criteria
   - Consider business value and urgency
   - Account for technical dependencies
   - Balance new features with technical debt

3. **Story Refinement**
   - Break down large stories (epics)
   - Add detailed acceptance criteria
   - Estimate story points with team
   - Identify and resolve dependencies

4. **Stakeholder Communication**
   - Communicate priority changes
   - Explain prioritization rationale
   - Gather feedback on upcoming features
   - Manage expectations on delivery

**Quality Checklist**:
- [ ] Stories meet Definition of Ready
- [ ] Priorities clearly communicated
- [ ] Dependencies identified and managed
- [ ] Stakeholder expectations aligned
- [ ] Backlog size manageable

## Strategic Planning Tasks

### PM-005: Conduct Market Analysis
**Objective**: Analyze market conditions and competitive landscape for informed product decisions

**Inputs**:
- Market research reports
- Competitive intelligence
- Customer feedback and surveys
- Industry trend analysis
- Sales and marketing data

**Outputs**:
- Market analysis report
- Competitive positioning matrix
- Market opportunity assessment
- Strategic recommendations

**Execution Steps**:
1. **Market Research**
   - Gather industry reports and data
   - Analyze market size and growth trends
   - Identify key market segments
   - Study regulatory and economic factors

2. **Competitive Analysis**
   - Identify direct and indirect competitors
   - Analyze competitor features and positioning
   - Assess competitive strengths and weaknesses
   - Identify market gaps and opportunities

3. **Customer Analysis**
   - Review customer feedback and surveys
   - Analyze user behavior and preferences
   - Identify unmet customer needs
   - Segment customers by value and behavior

4. **Strategic Synthesis**
   - Synthesize findings into actionable insights
   - Identify strategic opportunities
   - Recommend product positioning
   - Propose go-to-market strategies

**Quality Checklist**:
- [ ] Comprehensive market data collected
- [ ] Competitive analysis thorough
- [ ] Customer insights validated
- [ ] Strategic recommendations actionable
- [ ] Findings clearly communicated

### PM-006: Define Success Metrics and KPIs
**Objective**: Establish measurable success criteria for product initiatives

**Inputs**:
- Business objectives and goals
- User behavior data and analytics
- Market benchmarks and standards
- Technical performance metrics
- Stakeholder success definitions

**Outputs**:
- KPI framework and dashboard
- Success criteria definitions
- Measurement plan and timeline
- Reporting and review schedule

**Execution Steps**:
1. **Objective Alignment**
   - Map metrics to business objectives
   - Identify leading and lagging indicators
   - Define success thresholds
   - Establish baseline measurements

2. **Metric Selection**
   - Choose relevant and actionable metrics
   - Balance quantitative and qualitative measures
   - Ensure metrics are measurable and timely
   - Avoid vanity metrics

3. **Measurement Framework**
   - Design data collection processes
   - Set up tracking and analytics tools
   - Create reporting dashboards
   - Establish review and analysis cycles

4. **Stakeholder Alignment**
   - Present metrics framework to stakeholders
   - Obtain agreement on success criteria
   - Establish reporting responsibilities
   - Create escalation procedures

**Quality Checklist**:
- [ ] Metrics aligned with objectives
- [ ] Data collection feasible
- [ ] Stakeholder agreement obtained
- [ ] Regular review process established
- [ ] Action plans for metric improvement

## Communication and Collaboration Tasks

### PM-007: Facilitate Cross-Functional Collaboration
**Objective**: Enable effective collaboration between product, engineering, design, and business teams

**Inputs**:
- Team structures and responsibilities
- Project requirements and constraints
- Communication preferences and tools
- Collaboration challenges and blockers
- Stakeholder expectations

**Outputs**:
- Collaboration framework
- Communication plan and schedule
- Conflict resolution procedures
- Team alignment documentation

**Execution Steps**:
1. **Team Assessment**
   - Map team structures and roles
   - Identify collaboration touchpoints
   - Assess current communication effectiveness
   - Document existing processes and tools

2. **Framework Design**
   - Define collaboration principles
   - Establish communication protocols
   - Create decision-making processes
   - Design conflict resolution procedures

3. **Implementation**
   - Roll out collaboration framework
   - Train teams on new processes
   - Implement supporting tools and systems
   - Monitor adoption and effectiveness

4. **Continuous Improvement**
   - Gather feedback from teams
   - Identify and address pain points
   - Refine processes based on learnings
   - Scale successful practices

**Quality Checklist**:
- [ ] All teams included in framework
- [ ] Clear roles and responsibilities
- [ ] Effective communication channels
- [ ] Conflict resolution mechanisms
- [ ] Regular improvement cycles

### PM-008: Manage Stakeholder Communication
**Objective**: Maintain clear, consistent communication with all product stakeholders

**Inputs**:
- Stakeholder mapping and analysis
- Product status and progress updates
- Key decisions and changes
- Risk and issue information
- Success metrics and performance data

**Outputs**:
- Stakeholder communication plan
- Regular status reports and updates
- Decision documentation
- Feedback collection and analysis

**Execution Steps**:
1. **Communication Planning**
   - Map stakeholder information needs
   - Define communication frequency and format
   - Choose appropriate communication channels
   - Create communication calendar

2. **Content Development**
   - Prepare regular status updates
   - Document key decisions and rationale
   - Create executive summaries
   - Develop presentation materials

3. **Delivery and Engagement**
   - Deliver communications on schedule
   - Facilitate stakeholder meetings
   - Collect feedback and questions
   - Address concerns and issues promptly

4. **Feedback Integration**
   - Analyze stakeholder feedback
   - Incorporate insights into planning
   - Adjust communication approach as needed
   - Close the feedback loop

**Quality Checklist**:
- [ ] All stakeholders included
- [ ] Communication timely and relevant
- [ ] Feedback actively collected
- [ ] Issues addressed promptly
- [ ] Communication effectiveness measured

## Risk and Issue Management Tasks

### PM-009: Conduct Risk Assessment and Mitigation Planning
**Objective**: Identify, assess, and mitigate risks that could impact product success

**Inputs**:
- Project scope and requirements
- Technical architecture and constraints
- Market conditions and competitive landscape
- Resource availability and constraints
- Historical risk data and lessons learned

**Outputs**:
- Risk register and assessment matrix
- Risk mitigation strategies and plans
- Contingency plans for high-impact risks
- Risk monitoring and reporting procedures

**Execution Steps**:
1. **Risk Identification**
   - Brainstorm potential risks with team
   - Review historical project risks
   - Analyze external market factors
   - Consider technical and resource constraints

2. **Risk Assessment**
   - Evaluate probability and impact
   - Prioritize risks using risk matrix
   - Identify risk interdependencies
   - Assess current risk exposure

3. **Mitigation Planning**
   - Develop mitigation strategies
   - Create contingency plans
   - Assign risk owners and responsibilities
   - Establish monitoring procedures

4. **Implementation and Monitoring**
   - Implement risk mitigation measures
   - Monitor risk indicators regularly
   - Update risk assessments as needed
   - Communicate risk status to stakeholders

**Quality Checklist**:
- [ ] Comprehensive risk identification
- [ ] Accurate risk assessment
- [ ] Effective mitigation strategies
- [ ] Clear ownership and accountability
- [ ] Regular monitoring and updates

### PM-010: Manage Scope Changes and Requirements Evolution
**Objective**: Control scope changes while allowing for necessary requirements evolution

**Inputs**:
- Original project scope and requirements
- Change requests from stakeholders
- Market changes and new opportunities
- Technical discoveries and constraints
- Resource and timeline impacts

**Outputs**:
- Change control process and procedures
- Impact assessment documentation
- Approved scope changes
- Updated project documentation

**Execution Steps**:
1. **Change Control Setup**
   - Define change control process
   - Establish change approval authority
   - Create change request templates
   - Set up tracking and documentation

2. **Change Evaluation**
   - Assess change request validity
   - Analyze impact on scope, time, cost
   - Evaluate alignment with objectives
   - Consider alternative solutions

3. **Decision Making**
   - Present impact analysis to stakeholders
   - Facilitate decision-making process
   - Document decisions and rationale
   - Communicate changes to all teams

4. **Implementation**
   - Update project documentation
   - Adjust plans and schedules
   - Reallocate resources as needed
   - Monitor implementation progress

**Quality Checklist**:
- [ ] Clear change control process
- [ ] Thorough impact analysis
- [ ] Stakeholder approval obtained
- [ ] Documentation updated
- [ ] Teams informed of changes

## Integration with BMAD Method

### Workflow Integration Points
- **From Business Analyst**: Receive validated business requirements
- **To UX/UI Architect**: Provide detailed product specifications
- **To System Architect**: Share technical requirements and constraints
- **To Product Owner**: Hand off refined backlog and priorities

### Collaboration Patterns
- **Requirements Workshops**: Facilitate cross-persona requirements sessions
- **Design Reviews**: Participate in UX/UI design validation
- **Architecture Reviews**: Provide product perspective on technical decisions
- **Sprint Planning**: Collaborate with PO on sprint goals and priorities

### Quality Gates
- **Requirements Completeness**: Ensure all business needs addressed
- **Stakeholder Alignment**: Verify stakeholder agreement on priorities
- **Technical Feasibility**: Confirm technical viability with architects
- **User Value**: Validate user value proposition for all features

## Best Practices

### Documentation Standards
- Use consistent templates and formats
- Maintain version control and change logs
- Include rationale for all major decisions
- Create searchable and linkable content

### Stakeholder Management
- Regular communication and updates
- Clear escalation paths and procedures
- Transparent decision-making processes
- Active feedback collection and integration

### Collaboration Excellence
- Foster cross-functional team alignment
- Facilitate effective meetings and workshops
- Promote shared understanding and goals
- Address conflicts promptly and fairly

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*This task library provides comprehensive guidance for Product Managers using the BMAD Method. Each task includes detailed execution steps, quality criteria, and integration points with other personas.*