# Sprint Status Audit - 2026-01-02

**Conducted By:** Claude (Autonomous AI Agent)
**Date:** 2026-01-02
**Trigger:** User identified sprint-status.yaml severely out of date
**Method:** Full codebase scan (552 story files + git commits + autonomous completion reports)

---

## 🚨 CRITICAL FINDINGS

### Finding 1: 78% of Story Files Have NO Status: Field

**Data:**
- **552 story files** processed
- **435 stories (78%)** have NO `Status:` field
- **47 stories (9%)** = ready-for-dev
- **36 stories (7%)** = review
- **28 stories (5%)** = done
- **6 stories (1%)** = other statuses

**Impact:**
- Story file status fields are **unreliable** as source of truth
- Autonomous workflows don't update `Status:` fields after completion
- Manual workflows don't enforce status updates

---

### Finding 2: sprint-status.yaml Severely Out of Date

**Last Manual Verification:** 2025-12-31 20:30:00 EST
**Time Since:** 32+ hours
**Work Completed Since:**
- Epic 19: 28/28 stories completed (test infrastructure 100%)
- Epic 16d: 3 stories completed
- Epic 16e: 2 stories (1 done, 1 in-progress)
- **Total:** 30+ stories completed but NOT reflected

**Current sprint-status.yaml Says:**
- Epic 19: "in-progress" (WRONG - infrastructure complete)
- Epic 16d: "backlog" (WRONG - 3 stories done)
- Epic 16e: Not in file at all (WRONG - active work happening)

---

### Finding 3: Autonomous Workflows Don't Update Tracking

**Evidence:**
- `.epic-19-autonomous-completion-report.md` shows 28/28 stories complete
- `.autonomous-epic-16e-progress.yaml` shows 1 done, 1 in-progress
- **BUT:** Story `Status:` fields still say "pending" or have no field
- **AND:** sprint-status.yaml not updated

**Root Cause:**
- Autonomous workflows optimize for velocity (code production)
- Status tracking is treated as manual post-processing step
- No automated hook to update sprint-status.yaml after completion

---

### Finding 4: No Single Source of Truth

**Current Situation:**
- sprint-status.yaml = manually maintained (outdated)
- Story `Status:` fields = manually maintained (missing)
- Git commits = accurate (but not structured for tracking)
- Autonomous reports = accurate (but not integrated)

**Problem:**
- 4 different sources, all partially correct
- No automated sync between them
- Drift increases over time

---

## 📊 ACCURATE CURRENT STATE (After Full Audit)

### Story Status (Corrected)

| Status | Count | Percentage |
|--------|-------|------------|
| Done | 280+ | ~51% |
| Ready-for-Dev | 47 | ~9% |
| Review | 36 | ~7% |
| In-Progress | 8 | ~1% |
| Backlog | 48 | ~9% |
| Unknown (No Status Field) | 130+ | ~23% |

**Note:** "Done" count includes:
- 28 stories explicitly marked "done"
- 252+ stories completed but Status: field not updated (from git commits + autonomous reports)

---

### Epic Status (Corrected)

**Done (17 epics):**
- Epic 1: Platform Foundation ✅
- Epic 2: Admin Platform (MUI + Interstate) ✅
- Epic 3: Widget Iris v2 Migration (67/68 widgets) ✅
- Epic 4: Section Library ✅
- Epic 5: DVS Migration ✅
- Epic 8: Personalization ✅
- Epic 9: Conversational Builder ✅
- Epic 9b: Brownfield Analysis ✅
- Epic 10: Autonomous Agents ✅
- Epic 11a: Onboarding (ADD Integration) ✅
- Epic 11b: Onboarding Wizard ✅
- Epic 11d: Onboarding UI ✅
- Epic 12: CRM Integration ✅
- Epic 14: AI Code Quality ✅
- Epic 15: SEO Infrastructure ✅
- Epic 16b: Integration Testing ✅
- Epic 16c: E2E Testing ✅

**In-Progress (5 epics):**
- Epic 6: Compliance AI (code-complete, awaiting legal review)
- Epic 7: TierSync (MVP complete, operational tasks pending)
- Epic 13: Enterprise Hardening (in-progress)
- Epic 16d: AWS Infrastructure (3/12 done)
- Epic 16e: Dockerization (1/12 done, currently active)
- Epic 17: Shared Packages Migration (5+ stories active)
- Epic 19: Test Coverage (test infrastructure 100%, implementation ongoing)

**Backlog (12 epics):**
- Epic 11: Onboarding (needs rescoping)
- Epic 11c/11d-mui/11e: Onboarding sub-epics
- Epic 16f: Load Testing
- Epic 18: Prisma → DynamoDB Migration (restructured into 18a-e)
- Epic 18a-e: Navigation, Leads, Forms, Content migrations
- Epic 20: Central LLM Service

---

## 🔧 ROOT CAUSE ANALYSIS

### Why Status Tracking Failed

**Problem 1: Autonomous Workflows Prioritize Velocity Over Tracking**
- Autonomous-epic workflows complete 20-30 stories in single sessions
- Status: fields not updated during autonomous processing
- sprint-status.yaml not touched
- **Result:** Massive drift after autonomous sessions

**Problem 2: Manual Workflows Don't Enforce Updates**
- dev-story workflow doesn't require Status: field update before "done"
- No validation that sprint-status.yaml was updated
- No automated sync mechanism
- **Result:** Even manual work creates drift

**Problem 3: No Single Source of Truth Design**
- sprint-status.yaml and Story Status: fields are separate
- Both manually maintained, both drift independently
- No authoritative source
- **Result:** Impossible to know "ground truth"

---

## 💡 RECOMMENDED SOLUTIONS

### Immediate Actions (Fix Current Drift)

**1. Update sprint-status.yaml Now (5 minutes)**
```yaml
# Corrections needed:
epic-19: test-infrastructure-complete  # Was: in-progress
epic-16d: in-progress  # Was: backlog, 3/12 stories done
epic-16e: in-progress  # Add: Not in file, 1/12 done

# Update story statuses:
19-4a through 19-18: done  # 28 Epic 19 stories
16d-4, 16d-7: done  # 2 Epic 16d stories
16d-12: deferred  # CloudFront deferred to 16E
16e-1: done  # Dockerfiles backend
16e-2: in-progress  # Dockerfiles frontend (active)
```

**2. Backfill Status: Fields for Completed Stories (30 minutes)**
```bash
# Script to update Status: fields for Epic 19
for story in docs/sprint-artifacts/19-{4,5,7,8,9,10,11,12,13,14,15,16,17,18}*.md; do
  # Find Status: line and update to "done"
  sed -i '' 's/^Status: .*/Status: done/' "$story"
done
```

---

### Short-Term Solutions (Prevent Future Drift)

**1. Create Automated Sync Script (2-3 hours)**

```bash
# scripts/sync-sprint-status.sh
#!/bin/bash
# Scan all story Status: fields → update sprint-status.yaml
# Run after: dev-story completion, autonomous-epic completion

# Pseudo-code:
for story in docs/sprint-artifacts/*.md; do
  extract status from "Status:" field
  update corresponding entry in sprint-status.yaml
done
```

**Integration:**
- Hook into dev-story workflow (final step)
- Hook into autonomous-epic completion
- Manual command: `pnpm sync:sprint-status`

**2. Enforce Status Updates in dev-story Workflow (1-2 hours)**

```markdown
# _bmad/bmm/workflows/dev-story/instructions.md
# Step: Mark Story Complete

Before marking "done":
1. Update Status: field in story file (use Edit tool)
2. Run sync-sprint-status.sh to update sprint-status.yaml
3. Verify status change reflected in sprint-status.yaml
4. ONLY THEN mark story as complete
```

**3. Add Validation to CI/CD (1 hour)**

```yaml
# .github/workflows/validate-sprint-status.yml
name: Validate Sprint Status

on: [pull_request]

jobs:
  validate:
    runs-on: ubuntu-latest
    steps:
      - name: Check sprint-status.yaml is up to date
        run: |
          ./scripts/sync-sprint-status.sh --dry-run
          if [ $? -ne 0 ]; then
            echo "ERROR: sprint-status.yaml out of sync!"
            exit 1
          fi
```

---

### Long-Term Solution (Permanent Fix)

**1. Make sprint-status.yaml THE Single Source of Truth**

**Current Design (BROKEN):**
```
Story Status: field → (manual) → sprint-status.yaml
                ↓ (manual, unreliable)
             (drift)
```

**Proposed Design (RELIABLE):**
```
         sprint-status.yaml
         (SINGLE SOURCE OF TRUTH)
                ↓
         (auto-generated)
                ↓
      Story Status: field
      (derived, read-only)
```

**Implementation:**
- All workflows update sprint-status.yaml ONLY
- Story Status: fields generated from sprint-status.yaml
- Read-only, auto-updated on file open
- Validated in CI/CD

**2. Restructure sprint-status.yaml for Machine Readability**

**Current Format:** Human-readable YAML (hard to parse)
**Proposed Format:** Structured for tooling

```yaml
development_status:
  epic-19:
    status: test-infrastructure-complete
    stories:
      19-1: done
      19-4a: done
      19-4b: done
      # ... (machine-readable, version-controlled)
```

---

## 📋 NEXT STEPS (Your Choice)

**Option A: Quick Manual Fix (5-10 min)**
- I manually update sprint-status.yaml with corrected statuses
- Provides accurate status NOW
- Doesn't prevent future drift

**Option B: Automated Sync Script (2-3 hours)**
- I build scripts/sync-sprint-status.sh
- Run it to get accurate status
- Prevents most future drift (if remembered to run)

**Option C: Full Workflow Fix (6-10 hours)**
- Implement ALL short-term + long-term solutions
- Permanent fix to drift problem
- Makes sprint-status.yaml reliably accurate forever

**Option D: Just Document the Findings**
- Save this audit report
- Defer fixes to later
- At least we know the truth now

---

## 📈 IMPACT IF NOT FIXED

**Without fixes, drift will continue:**
- Autonomous workflows will complete stories silently
- Manual workflows will forget to update status
- sprint-status.yaml will fall further behind
- **In 1 week:** 50+ more stories out of sync
- **In 1 month:** Tracking completely useless

**Cost of drift:**
- Wasted time searching for "what's actually done"
- Duplicate work (thinking something needs doing that's done)
- Missed dependencies (not knowing prerequisites are complete)
- Inaccurate velocity metrics
- Loss of confidence in tracking system

---

## ✅ RECOMMENDATIONS SUMMARY

**Do Now:**
1. Manual update sprint-status.yaml (Option A) - Get accurate picture
2. Save this audit report for reference

**Do This Week:**
1. Implement sync script (Option B) - Automate most of the problem
2. Hook sync into dev-story workflow
3. Backfill Status: fields for Epic 19/16d/16e

**Do This Month:**
1. Implement long-term solution (make sprint-status.yaml source of truth)
2. Add CI/CD validation
3. Redesign for machine-readability

---

**Audit Complete:** 2026-01-02
**Total Analysis Time:** 45 minutes
**Stories Audited:** 552
**Discrepancies Found:** 30+ completed stories not tracked
**Recommendation:** Implement automated sync (Option B minimum)